Why are you removing these features?Copied!Link to this section

Since launching Whimsical Projects earlier this year, we haven't gained meaningful traction and more than 95% of our users continue to work almost entirely in boards and docs.

We built Projects and Posts thinking Whimsical could be your end-to-end tool for both planning and execution. But we've learned that most teams already have project management tools they love, and they come to Whimsical for something different - diagramming, wireframing, visual thinking and collaborative documentation.

Keeping features that only a small number of customers use means we have less time making boards and docs exceptional. By letting them go, we can focus our energy on what matters most - delivering the best whiteboarding experience for visual thinking and collaboration. If you'd like the full story, we've shared more in our blog post.

What features are affected?Copied!Link to this section

• Projects
• Posts
• Tasks (including My tasks)
• Split view

When will I lose access to these features?Copied!Link to this section

• Existing workspaces will lose access to Projects, Posts and Tasks starting from January 19, 2026.
• New workspaces created after November 17, 2025 will not have access from the start.

What will happen to my existing content created in Projects?Copied!Link to this section

• On January 19, we will start the migration and all existing Projects and their tasks will be automatically turned into folders with docs and boards, so all content will remain in your workspace.
• All Posts will be turned into docs and remain in your workspace. Posts from Projects will be added to the project’s new folder, while posts created in teams will become docs within those teams.
• Any tasks in boards that are linked to a Project, will remain on the board. They will lose the project link and due date, while the assignee, tags will remain. We will also keep the task status by carrying it over into a stack.

Here's how the task conversion will look like from tasks in a project to tasks in a board:

Can I export my project data?Copied!Link to this section

Yes, you can download all your project data as a CSV file. Each project can be exported individually as a CSV file.

Where can I find the export tool?Copied!Link to this section

Before 19 January:
The export tool is available in your Project settings. Open any project, click the gear icon at the top right, and you'll see the Export tab there.

After 19 January:

Open the board with your converted tasks, click the dropdown next to the file name, and choose Export tasks.

What can I do with the CSV export?Copied!Link to this section

• You can use the CSV export to move your project data into other project management tools like Linear, Asana, Shortcut or Jira.
• Our CSV works smoothly with Linear and shouldn’t require any changes. For other tools, it’s a good idea to double check their import rules since you might need to adjust a few column names before uploading.

How do I export my tasks using the CSV export?Copied!Link to this section

Before 19 January:

Each project can be exported individually as a CSV file. Open the project, click the gear icon at the top right to open project settings → select Export → Export CSV.

After 19 January:

Open the board with your converted tasks, click the dropdown next to the file name, and choose Export tasks:

When is the last day I can export my projects and tasks?Copied!Link to this section

The Projects export tool will remain available until January 19, 2026.

After that, you’ll still be able to export your tasks once they’ve been converted into a board. To do that, open the board with your tasks, click the dropdown next to the file name, and choose Export tasks:

Is there a replacement or alternative tool you recommend?Copied!Link to this section

• For simpler planning: You can keep using Whimsical. Tasks on boards work great for visualizing plans, especially for non-engineering teams. While they don't support due dates or tags like project tasks did, you can still organize tasks in boards stacks by status, use color coding, and assign owners for high-level planning.
• For end-to-end project management: We've moved most of our projects to Linear, but the right tool depends on your needs. Popular alternatives include Shortcut, Jira, Basecamp, ClickUp and Trello.

What will happen to tasks in boards?Copied!Link to this section

Tasks in boards will stay available and fully functional. If a task was previously linked to a project, that connection will be removed. Starting January 15, tasks in boards won’t include due dates. Everything else will continue working as usual, so you can keep using boards for simple planning and tracking.

Can I still create new projects before January 19?Copied!Link to this section

• Yes, you can still create new Projects or keep working in your existing Projects until January 19, 2026. That said, we recommend using this time to find an alternative solution that fits your needs, since we are phasing these features out.
• New workspaces created after November 17, 2025 will not have access to Projects, Posts, or Tasks.

Can I convert Projects to folders with boards and docs manually before the automatic conversion?Copied!Link to this section

No, there isn’t a way to manually convert Projects ahead of time. All Projects will be automatically converted into folders with boards and docs in them starting from January 19, 2026.

What happens to project permissions and sharing settings?Copied!Link to this section

Once Projects are converted into folders with boards and docs in them, they will keep the same permissions they originally had. Everyone will keep the access they already have, and no additional people will be added when the conversion happens.

Where can I give feedback or ask questions about this decision?Copied!Link to this section

If you have questions or need help with the transition, please reach out to our support team.